Privacy policy

Policy

We value your privacy, therefore we have prepared our Policy with rules for processing your personal data that are binding for us. Please devote a moment to become acquainted with that.

1. WHO IS THE POLICY ADDRESSED TO?

The Policy is addressed to:

  1. Persons that visit and use the: https://workplaceteam.pl/ website (the “Website”).
  2. Persons that contact Workplace Team by means of e-mail, telephone or other communication channels.
  3. Persons that observe the Workplace Team profile on LinkedIn.
  4. Business partners or persons who represent them.
2. WHO PROCESSES MY PERSONAL DATA?

2.1. Administratorem danych osobowych:

2.1.1. Osób, które odwiedzają i korzystają ze Strony Internetowej jest:

  • Andrzej Butra prowadzący działalność gospodarczą pod firmą Andrzej Butra BUTRA CONSULTING pod adresem Zielonki (32-087), ul. Kanadyjska 30, numer NIP: 6791873583

2.1.2. Osób, które kontaktują się z Workplace Team przy użyciu poczty e-mail, telefonu lub innych kanałów komunikacji jest:

Osoba, z którą się kontaktujesz, czyli:

  • Andrzeja Butra prowadzący działalność gospodarczą pod firmą Andrzej Butra BUTRA CONSULTING, pod adresem Zielonki (32-087) przy ul. Kanadyjskiej 30, numer NIP: 6791873583; 
  • Ewelina Solecka prowadząca działalność gospodarczą pod firmą Usługi Workplace Ewelina Solecka, pod adresem Krakowie (31-422) przy ul. Powstańców nr 32 lok. 29, numer NIP: 9452257162; lub 
  • Anna Dziadkowiec prowadząca działalność gospodarczą pod firmą Michał Dziadkowiec MACDEV pod adresem Kraków (31-514) przy al. płk Wł. Beliny-Prażmowskiego 14, numer NIP: 7361623708;
  • (razem: „Workplace Team”, każdy z osobna „Administrator”)

2.1.3. Osób, które obserwują profil Workplace Team na LinkedIn jest:

  • Ewelina Solecka prowadząca działalność gospodarczą pod firmą Usługi Workplace Ewelina, Solecka, pod adresem Krakowie (31-422), ul. Powstańców nr 32 lok. 29, numer NIP: 9452257162

2.1.4. Partnerów biznesowych lub osób, które ich reprezentują:

Osoba, z którą masz relacje biznesowe lub której udzieliłeś zgody na informowanie o współpracy z Workplace Team, czyli: 

  • Andrzeja Butra prowadzący działalność gospodarczą pod firmą Andrzej Butra BUTRA CONSULTING;
  • Ewelina Solecka prowadząca działalność gospodarczą pod firmą Usługi Workplace Ewelina, Solecka; lub
  • Anna Dziadkowiec prowadząca działalność gospodarczą pod firmą Michał Dziadkowiec MACDEV;
2.1 The Personal data administrator:
For persons that visit and use the website is: Ewelina Solecka running business as Usługi Workplace Ewelina Solecka, address: Krakow (30-081), Poland, ul. Królewska 57, 2nd floor, NIP taxpayer identification number: 9452257162
For persons that contact Workplace Team by means of e-mail, telephone or other communication channels is: The person who you are contacting, i.e.: Ewelina Solecka running business as Usługi Workplace Ewelina Solecka, address: Krakow (30-081), Poland, ul. Królewska 57, 2nd floor, NIP taxpayer identification number: 9452257162
For persons that observe the LinkedIn profile is: Ewelina Solecka running business as Usługi Workplace Ewelina Solecka, address: Krakow (30-081), Poland, ul. Królewska 57, 2nd floor, NIP taxpayer identification number: 9452257162
For business partners or persons that represent them is: The person with whom you have business relations or to whom you have granted consent on co-operation with Workplace Team, i.e.: Ewelina Solecka running business as Usługi Workplace Ewelina Solecka, address: Krakow (30-081), Poland, ul. Królewska 57, 2nd floor, NIP taxpayer identification number: 9452257162
3. WHEN DOES THE ADMINISTRATOR OBTAIN YOUR PERSONAL DATA?

The Administrator obtains your personal data, when you:

3.1. Browse the Webpage.

3.2. Contact the Administrator by means of the communication channel selected by you.

3.3. Contact the Administrator by means of LinkedIn.

3.4. Contact the Administrator as part of business co-operation or when the Administrator asks you for consent to inform about co-operation with Workplace Team.

Your personal data (i.e. name, surname, position held, company telephone number) may be obtained by the Administrator from the organisation which you represent should the Administrator establish business relations with the same.

4. WHAT IS THE PURPOSE AND ON WHAT BASIS DOES THE ADMINISTRATOR PROCESS YOUR PERSONAL DATA?

4.1. If you visit and use the Webpage, then:

  • Your personal data is processed by the Administrator on the basis of legally justified Administrator interest (art. 6 clause. 1 let. f GDPR 1 ) in order to ensure your access to the Webpage, including the contact form. Your personal data will be processed for a time period that is necessary to allow you to have access to the Webpage as well as to answer your questions.

4.2. If you contact the Administrator by means of e-mail, telephone or different communication channel, then: 

  • Your personal data is processed by the Administrator on the basis of legally justified Administrator interest (art. 6 clause 1 let. f GDPR) in order to facilitate communication with the Administrator for a period necessary to answer your questions.
  • Your personal data may also be processed by the Administrator for potential investigation or protection against claims, which also constitutes the Administrator’s legally justified interest (art. 6 clause. 1 let. f GDPR). In such instances, the Administrator keeps your personal data for the period of claims expiration.

4.3. If you observe the Workplace Team profile on LinkedIn, then:

  • Your personal data is processed by the Administrator on the basis of legally justified Administrator interest (art. 6 clause. 1 let. f GDPR) in order to inform about Workplace Team services and to facilitate contact with Workplace Team. Your data will be held by the Administrator for the period in which you are observing the Workplace Team profile on LinkedIn. Remember that your comments or reactions on LinkedIn will remain visible on the Workplace Team profile on LinkedIn until these are removed by you.
  • For detailed information on data processing by LinkedIn follow the link: https://pl.linkedin.com/legal/privacy-policy.

4.4. If you are a business partner (natural person), then:

  • Your personal data is processed by the Administrator in order to commence co-operation, carry out an agreement on the basis of art. 6 clause. 1 let. b GDPR, and then for potential investigation or protection against claims, which also constitutes the Administrator’s legally justified interest (art. 6 clause. 1 let. f GDPR) for the period of claims expiration.
  • Your personal data is also processed by the Administrator in order to fulfil legal obligations resulting from regulations on accounting and taxation (art. 6 ust. 1 let. c GDPR) throughout the period that is required in the said regulations of law.
  • Your personal data is processed by the Administrator for marketing purposes which constitutes legally justified Administrator interest (art. 6 clause. 1 let. f GDPR) until an objection is filed.
  • If you have expressed consent to have your company name and logo to be used, the Administrator may process your data to inform potential customers of Workplace Team on the cooperation. The legal basis for processing is the legally justified Administrator interest (art. 6 clause. 1 let. f GDPR). Your personal data may be used by the Administrator until you withdraw the said approval.

4.5. If you represent a business partner, then:

  • Your personal data is processed by the Administrator on the basis of legally justified Administrator interest, which constitutes establishing and executing a contract with the organisation that you represent as well as for investigation and protection against claims on the part of the organisation that you represent (art. 6 clause. 1 let. f GDPR). The Administrator may keep your personal data for the period of claims expiration.
  • If you have expressed consent to have your company name and logo to be used, the Administrator may process your data to inform potential customers of Workplace Team on the cooperation. The legal basis for processing is the legally justified Administrator interest (art. 6 clause. 1 let. f GDPR). Your personal data may be used by the Administrator until you withdraw the said approval.

1 REGULATION (EU) 2016/679 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (EU Journal of Law (2016) No 119 page 1 with later changes).

5. WHO CAN THE ADMINISTRATOR PASS YOUR PERSONAL DATA TO?

5.1. If you visit the Webpage, the Administrator can pass your personal data to:

  • Suppliers of IT services and systems that we use for the purpose of using the Webpage.
  • Workplace Team.

5.2. If you are contacting the Administrator by means of e-mail, telephone or a different communication channel, then your personal data can be passed by the Administrator to:

  • Electronic mail suppliers.
  • Post operators and couriers.
  • Suppliers of IT services and systems that we use for the purpose of using electronic mail.
  • Legal advisors and consultants to the extent that its disclosure is essential to use their services.
  • Workplace Team.

5.3. If you are observing the Workplace Team profile on LinkedIn, the Administrator can pass your personal data to:

  • LinkedIn.
  • Suppliers of IT services and systems that we use for the purpose of keeping the profile on LinkedIn.
  • Legal advisors and consultants to the extent that its disclosure is essential to use their services.
  • Workplace Team.

5.4. If you are a business Partner or you represent him/her, the Administrator can pass your personal data to:

  • Entities rendering bookkeeping and accounting services.
  • The supplier of IT services and systems used for management within the organisational structure.
  • Legal advisors and consultants to the extent that its disclosure is essential to use their services.
  • Workplace Team.
6. WHAT ARE YOUR RIGHTS?

On the basis of GDPR regulations you have:

6.1. The Right to access personal data (art. 15 GDPR), i.e. you have the right to obtain information from the Administrator on whether he/she is processing your personal data and if so, you may also gain access to it, including obtaining its copy as well as to obtain information on the processing thereof (the information is included in the Policy).

6.2. The Right to correct personal data (art. 16 GDPR), i.e. you have the right to correct personal data that is incorrect. Furthermore, you have the right to demand amending incomplete personal data, should the goal of processing the same require this.

6.3. The Right to “to be forgotten” (art. 17 GDPR), i.e. you have the right to demand the immediate removal of your personal data, whereas the Administrator is obliged to remove the same, should one of the following circumstances occur:

  • the processing of your personal data is not necessary for the purpose for which it was collected or it is processed in a different way;
  • you have revoked the consent for your personal data to be processed and there is no other legal basis to have the same processed;
  • you have filed an objection to having your personal data processed and the Administrator does not have legally overriding justified interest to further process your personal data;
  • you have filed an objection to having your personal data processed for the needs of direct marketing;
  • your personal data was processed inconsistently with law;
  • your personal data needs to be removed in order to conform to legal obligations resulting from EU law or Polish law.

The Administrator can refuse to execute your right to have personal data removed, should one of the premises foreseen in art. 17 clause. 3 GDPR occur (np. defining, investigation or protection of claims).

6.4. The Right to limit the processing of personal data (art. 18 GDPR), which you may execute, should one of the following circumstances occur:

  • you are questioning the correctness of your personal data – then the Administrator will process your personal data in a limited scope throughout a period of time allowing to check its correctness;
  • the processing of your personal data is inconsistent with law, whereas you object to having it removed, thereby demanding its limited processing;
  • the Administrator does not need your personal data anymore to realise the goals of processing, whereas you need it for the purpose of defining, investigating or protection of claims;
  • you have filed an objection regarding the processing of your personal data – then the Administrator will have these processed in a limited scope until it is stated whether the legally justified grounds on the part of the Administrator are overriding with regard to your objection.

6.5. The Right to transfer personal data (art. 20 GDPR), you are entitled to this right when the Administrator processes your personal data on the basis of consent resulting from carrying out an agreement and the processing takes place in an automatic way. You may then demand your personal data to be transferred to you or a different administrator in a structured commonly used format fit for machine reading.

6.6. The Right to object to your personal data being processed (art. 21 GDPR), you are entitled to this right if the Administrator processes your data on the basis of an Administrator’s legally justified interest (art. 6 clause. 1 let. f GDPR). You can ALWAYS take advantage of this when the Administrator processes your personal data for the needs of direct marketing. However, the Administrator is not obliged to take into account your objection should he/she show the presence of legally justified Administrator reasons for the processing which are overriding with regard to your interest, right and freedoms or a basis to define, investigate or protect claims.

6.7. The Right to withdraw consent to processing personal data (art. 7 clause 3 GDPR), you are entitled to this right if the Administrator processes your personal data on the basis of agreement (art. 6 clause. 1 let. a GDPR). This consists in the fact that you may withdraw the consent on the basis of which the Administrator processes your data at any time. Please note that withdrawing the consent does not influence the consistency with processing rights which occurred before the revoking.

6.8. The Right to file a complaint with the Head of Personal Data Protection Office (art. 77 GDPR) – if you consider the Administrator to be processing personal data in a way that violates GDPR regulations, you may file a complaint to the Head of PDPO. You will find the current contact data on the Office webpage: https://uodo.gov.pl/pl/p/kontakt.

If you want to execute the above right, please contact the Administrator by means of electronic mail indicated at the beginning of the Policy. Please note, that the Administrator has one month for the execution of your rights, which in exceptional cases, may be prolonged by two additional months.

7. DOES THE ADMINISTRATOR UNDERTAKE AUTOMATED DECISIONS ON THE BASIS OF YOUR PERSONAL DATA OR USE YOUR PERSONAL DATA FOR PROFILING PURPOSES?

No.

8. CAN THE ADMINISTRATOR PASS ON YOUR PERSONAL DATA OUTSIDE THE EUROPEAN ECONOMIC AREA

As much as this is possible, the Administrator strives to use IT suppliers that process personal data within the European Economic Area. Should the Administrator commence co-operation with an entity outside the European Economic Area, he/she will appropriately secure such a transfer of data, especially with the use of standard agreement clauses.

9. WHAT ARE COOKIES AND HOW ARE THEY USED ON THE WEBSITE?

Cookie files are small packages of information written on the equipment that is used to visit websites. The Webpage uses only such necessary cookie files that are essential for its correct functioning.

10. IS GIVING PERSONAL DATA AN AGREED CONDITION OR ONE RESULTING FROM LAW?

Only in the case of Business Partners (natural persons) giving personal data results from tax law regulations and the Law on Accounting. In all other circumstances giving data is a term of agreement, i.e. fully voluntary. However, please do remember that not specifying data by you will make it impossible to realise your requirement / demand (e.g. answer your email or commence co-operation).

11. CHANGE OF POLICY

Workplace Team can change the contents of the Policy. You will find the newest version of our Policy on the Webpage.